Pros and cons of open source CRM software

Pros and cons of open source CRM software

The advantages and disadvantages of open source customer relationship management software.

Having a centralized database through which you can track and prioritize leads, manage customer relationships, and monitor internal procedures and employee performance is an essential part of running a successful business. In the early stages of a business, when you only have a few clients and jobs, this is a process that can be completed manually. To the contrary, as time progresses and your company grows, it will become more difficult and time-consuming to manage everything manually. And, with the correct CRM solution for your moving company, you can rest assured that your workflow will remain stable in a controlled environment. Software solutions, on the other hand, might be quite expensive. However, it is at this point that the availability of open-source CRM software comes into play. In this post, we will define this specific approach as well as discuss its merits and cons in further detail.


What is open source software, and how does it differ from proprietary software?

Simply put, open source software is software that is available for free download and use. Because its source code is freely available to anyone, it has significant value in that it can be quickly customized to meet the specific requirements of each firm that utilizes it. Essentially, any developer can modify the open source code of an existing CRM to suit their needs and thus create a low-cost solution to help you grow your business more effectively.

What are the advantages of open source software for businesses?

There are no fees

While you may come across certain open source CRM systems that have a nominal fee associated with them, the vast majority of them are entirely free. The original source code is available for you to use and alter according to your needs. And, every now and then, updated versions will be released, which are normally available at no additional charge. Consequently, the only fee you need to be concerned about is the expense of employing a web developer. If, on the other hand, you already have a developer on staff, this should not be a problem. You can, on the other hand, save money by altering the source code yourself if you have some knowledge and experience in this area.


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Open source software has been credited with saving firms up to half a million dollars in capital expenditures merely by switching to open source software.


The ability to tailor software to meet the specific requirements of your company is always a welcome concept. And, thanks to open source CRM, this is not just a possibility, but also a practical requirement. Prior to this article, we discussed the significance of CRM integration and how it may assist your moving company’s overall workflow and growth. It is difficult to develop a CRM software system that is one-size-fits-all, such as the one MoversTech is developing, which is specifically intended for the needs of the moving and storage sector.

Consequently, the ability to customize open source CRM software is what makes it such a popular choice for both small businesses and huge corporations alike, regardless of size. You or a professional developer can make changes to the source code to make it more suitable for your company’s needs. Furthermore, you will not be burdened with superfluous functions that you will never utilize.

There are no pending commitments.

Certain premium CRM systems may need you to commit to the license for a predetermined amount of time before you may use the software. You commit to a subscription plan in exchange for the ability to use the CRM for a short period of time. With open source CRM, you are not required to make such a commitment. As with any free software, you use it until you no longer have a need for it, at which point you simply discard it in favor of a more suitable alternative.

It is simple to manage

As we’ve already established, open source software provides a great deal of flexibility. Aside from the freedom to personalize and the lack of commitment to a single contract, there is also the issue of it being simple to manage from numerous places. Because there is no contract and no feature limitations, you won’t have to worry about keeping track of license issues or keeping track of how many CRM features you currently have. The ability to preserve many features without incurring additional costs is another essential factor to consider.

There is an unlimited amount of opportunity for improvement

Because we are not discussing a technological product that has been produced and licensed, there is lots of potential for creativity as time progresses. The developer community has grown to be larger than ever before and is continuing to expand. Because of the influx of fresh ideas and perspectives brought in by new and youthful brains, unique solutions are being developed in many aspects of the digital world today. As a result of the fact that everyone has access to open source CRM, anyone may debug potential flaws and introduce hacks to improve the overall user experience. Because of this “community property” concept, things are only getting better as time goes on, which is encouraging.

There will be fewer resources required.

When you use open source software, you already have the groundwork laid out for you, which saves you time and money. So the only thing left for your team to do is to build it up. And because it does not require starting from scratch, it consumes fewer resources than traditional software solutions do. Similar to deciding between several housing options – will you choose to construct a home from the ground up, complete a home renovation, or just purchase a brand new home?

The disadvantages of open-source customer relationship management systems

Not completely unrestricted

However, despite the fact that it is free in theory, the reality is that there can be a significant amount of hidden costs that can slip between the cracks. Although you have free access to the source code, you should factor in the costs of upkeep as well, especially if you want to do some complex customization work with the code base. The CRM system will require an investment in server and firewall infrastructure, which could cost a significant sum of money to implement and maintain.

Another thing to keep in mind is that high-quality developers might rack up a substantial bill. Although a corporation may not have to incur any costs as a result of adopting the program, a great deal will depend on the developer’s abilities and experience. For some firms, it may be cheaper expensive to simply purchase a CRM solution rather than having to engage a high-end developer to customize it.


Even a novice developer may download and install open-source customer relationship management software. But it’s what comes after that that is the difficult part. It takes years of experience and knowledge to perform the upkeep and maintenance we discussed previously, as well as to maintain the software itself. This is where a lot of firms fall short because they do not have the necessary technical skills on their team. The fact that open source software is free to use simply serves to make it less user-friendly than your nuanced and customised CRM solution. Consequently, you will require the assistance of someone to guide you through the process of traveling.

  • Dashboard;
  • Functionalities;
  • Bugs;
  • Deficiencies in the design;
  • etc.
  • There is no centralized support system.

Because there is no reciprocal commitment, there are no real guarantees that everything will function, and there is no on-call support crew to assist you when you need it. You may have to go through a multitude of chatrooms, forums, channels, and other resources to find answers to even the most basic of concerns due to the lack of a centralized customer support team in place. Furthermore, because you will be receiving advise from a variety of sources, the likelihood of things escalating into greater uncertainty is considerably higher. However, enlisting the help of freelancers to provide expert assistance can result in an increase in your expenses.

Because of the professionalism of a professional paid CRM system, you can be assured that there is always someone you can turn to in times of need.

Functionality is severely restricted

Open source CRM solutions may be a suitable option for firms that don’t require a lot of flexibility or comprehensive coverage from their CRM system. However, if your requirements are more demanding or sophisticated, you will not be able to acquire the same degree of functionality from open source CRM that you would receive from a fully optimized CRM system. All open source capabilities have their limitations and flaws, no matter how much time and effort you put into learning and implementing them. Again, hiring the proper professional can help you fill in the gaps with new features and plugins, but it will come at a cost to you in the long run.

Who are the people who stand to gain the most from open source CRM?

Open source CRM has the potential to benefit all businesses. However, they may find themselves at a disadvantage in the selection process.

We may conclude that open source software is suitable for virtually any sort of business because of its free spirit and real-world testimonials. Open source software is available for free on the Internet. While small businesses and startups may consider it an acceptable temporary solution in the beginning, they should consider refocusing their limited capital on other parts of their operations. However, firms with in-house development teams can take advantage of the customization freedom that open source software provides in order to differentiate their products.

However, just as any company might reap the rewards of taking this route, any company can also find itself on a precipice of doom. Startups and small enterprises may find themselves spending significantly more money on recruiting developers and providing the appropriate support and upkeep. Large corporations, on the other hand, may be taking on more than they can chew, given that designing applications is nothing compared to developing a fully-functional customized CRM for your company.

It is necessary to consider both sides of a coin. When it comes to the benefits and drawbacks of open source CRM, there are certainly compelling points on both sides of the debate. Furthermore, despite all of this, there are a large number of firms that prefer open-source software to commercial alternatives. At the end of the day, it is advisable to make a decision after considering all of your expectations and available resources.

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Free CRM for Microsoft Windows (64-bit). Download the CRM and install it. To get notifications on new updates, install through SHOPPING CART or use QUICK DOWNLOAD.

All data is stored on your system or on a cloud service of your choice, so no data ever goes to anyone else’s hands. Although free, there are no limits on entries, etc. Supports Collaborative Mode for working in teams.